AI Disclosure Policy

MindLoad AI Disclosure Policy

Last Updated: April 23, 2026
Effective Date: April 23, 2026
Policy Version: 1.3

1. Introduction

MindLoad uses artificial intelligence (AI) technology to enhance your learning experience. This disclosure explains how AI is used in our application, what data is processed, and your rights regarding AI-processed content.

Transparency Commitment: We believe you have the right to know when and how AI is being used to process your content and generate study materials.

2. AI Technologies Used

2.1 Primary AI Systems

MindLoad utilizes the following AI technologies:

2.2 AI Capabilities

Our AI systems can:

• Extract key concepts from educational documents
• Generate flashcards based on content
• Create quiz questions with multiple choice answers
• Summarize lengthy documents
• Identify important topics and themes
• Suggest study priorities based on content complexity

2.3 AI Limitations

Our AI systems cannot:

• Guarantee 100% accuracy of generated content
• Replace professional educational instruction
• Verify the factual accuracy of source documents
• Provide medical, legal, or professional advice
• Access your personal data beyond what you upload
• Learn or retain information between sessions

3. Data Processing

3.1 What Data is Processed by AI

When you upload a document, the following may be processed:

• Text content extracted from PDFs, images, and documents
• Document structure (headings, sections, paragraphs)
• Metadata (file name, page count, document type)

3.2 What Data is NOT Processed

• Your personal account information
• Your study history or patterns
• Your location or device information
• Other users' data
• Content from other apps on your device

3.3 Data Transmission

3.4 Data Retention by AI Providers

• Google Gemini: Content is processed but NOT stored for model training
• Local Processing: Data remains on your device until you delete it
• MindLoad Servers: Generated content stored per our Data Retention Policy

4. AI-Generated Content Warnings

4.1 Accuracy Disclaimer

⚠️ IMPORTANT: AI-generated content may contain errors, inaccuracies, or omissions. Always verify important information with authoritative sources.

4.2 Educational Use Only

AI-generated flashcards and quizzes are intended as study aids only. They should not be used as:

• Primary sources for academic work
• Substitutes for professional instruction
• Medical, legal, or financial advice
• Official documentation or citations

4.3 Content Verification

You are responsible for:

• Reviewing AI-generated content for accuracy
• Editing or correcting any errors
• Verifying information against original sources
• Not submitting AI-generated content as your own original work

5. Your Rights Regarding AI Processing

5.1 Opt-Out Rights

You have the right to:

• Skip AI processing: Use manual study set creation instead
• Request deletion: Remove all AI-processed content
• Export data: Download your AI-generated materials
• Object to processing: Contact us to opt out of AI features

5.2 Transparency Rights

You have the right to know:

• When AI is processing your content (indicated by processing dialogs)
• What type of AI is being used (shown in app)
• How to access AI-free alternatives
• How to contact us with AI-related concerns

5.3 Correction Rights

You can:

• Edit any AI-generated flashcard or quiz
• Delete AI-generated content you disagree with
• Report inaccurate AI outputs to our team
• Request human review of AI decisions

6. AI Ethics & Safety

6.1 Bias Mitigation

We actively work to:

• Test AI outputs for cultural and demographic bias
• Provide diverse training examples
• Monitor for discriminatory patterns
• Update models to reduce identified biases

6.2 Content Safety

Our AI systems include:

• Filters for inappropriate content
• Detection of potentially harmful material
• Blocking of illegal content generation
• Reporting mechanisms for safety concerns

6.3 Human Oversight

• AI outputs are not automatically published
• You review and approve all generated content
• Our team monitors AI system performance
• Critical decisions involve human review

7. Children and AI

7.1 COPPA Compliance

MindLoad is intended for users 13 and older (16+ in the EEA). We do not knowingly allow children under these ages to create accounts or use AI features. If you believe a child has provided personal data, contact [email protected].

7.2 Age-Appropriate Content

Our AI systems are configured to:

• Generate age-appropriate study materials
• Filter potentially mature content
• Prioritize educational value

8. Third-Party AI Services

8.1 Google Gemini

• Privacy Policy: Google AI Privacy
• Terms of Service: Google AI Terms
• Data Processing: Content processed per Google's AI principles

8.2 Data Sharing

We share document content with AI providers solely for:

• Generating your requested study materials
• No content is shared for advertising
• No content is used for AI model training without consent

9. Updates to AI Systems

9.1 Model Updates

We may update AI models to:

• Improve accuracy and quality
• Add new features
• Fix identified issues
• Enhance safety measures

9.2 Notification of Changes

We will notify you of significant AI changes through:

• In-app notifications
• Email updates (if subscribed)
• Updated policy documents

10. Regulatory Compliance

10.1 2026 AI Regulations

This policy complies with:

EU AI Act (Regulation 2024/1689)

• Effective August 1, 2024 - General provisions in force
• August 2, 2026 - High-risk AI transparency requirements enforceable
• August 2, 2027 - Full implementation deadline
• MindLoad Classification: We classify our AI features as limited-risk (not high-risk) under Article 6, as they are educational tools that do not make consequential decisions about users
• Transparency Compliance: We provide clear disclosure when AI is processing content (Article 52)

US State AI Laws

• California: AI disclosure requirements for automated decision-making
• Colorado: AI transparency requirements (effective 2026)
• Other states: Monitoring emerging AI legislation

Federal Guidelines

• FTC Guidelines: Truth in advertising for AI claims
• GDPR Article 22: Automated decision-making rights (for EU users)

10.2 Industry Standards

We follow:

• NIST AI Risk Management Framework (AI RMF 1.0)
• IEEE Ethically Aligned Design principles
• Partnership on AI best practices
• ISO/IEC 42001 AI Management System guidelines

11. AI Use Cases in MindLoad

11.1 Flashcard Generation

• How it works: AI analyzes your document and extracts key concepts to create question-answer pairs
• Your control: You can edit, delete, or regenerate any flashcard
• Accuracy: AI-generated flashcards may contain errors — always verify

11.2 Quiz Generation

• How it works: AI creates multiple-choice questions based on your content
• Your control: You can edit questions, answers, and explanations
• Accuracy: Review all questions before using them for study

11.3 Summary Generation

• How it works: AI condenses your document into key points and chapter summaries
• Your control: You can edit summaries, expand sections, or regenerate
• Accuracy: Summaries may omit important details — review original content

11.4 Study Plan Generation

• How it works: AI analyzes content complexity and creates a structured study schedule
• Your control: You can modify milestones, tasks, dates, and recommendations
• Accuracy: Study plans are suggestions — adjust to fit your needs

11.5 EU AI Act Transparency (Article 50)

If you are in the European Economic Area, we disclose at or before your first use of AI features that content is processed by automated systems (Google Gemini and on-device tools). AI outputs are study aids only — not professional, medical, or legal advice.

12. Contact Information

AI-Related Inquiries

Email: [email protected]
Subject Line: "AI Disclosure Inquiry"

Report AI Issues

Email: [email protected]
Subject Line: "AI Safety Report"

General Support

Email: [email protected]
Website: https://mindload.app/support

13. Summary

14. Acknowledgment

By using MindLoad's AI features, you acknowledge that you have read and understood this AI Disclosure Policy.

Key points to remember:

1. AI-generated content may contain errors — always verify important information
2. You have full control — edit, delete, or regenerate any AI-created materials
3. AI is a tool, not a replacement — use it to enhance your learning, not replace study
4. Your privacy is protected — content is processed securely under Google API terms; we do not use your identifiable uploads to train third-party foundation models
5. You can opt out — contact [email protected] if you prefer not to use AI features

MindLoad Team
Empowering Learning Through Responsible AI

© 2026 MindLoad AI. All rights reserved.